Administrative Associate
United Way
POSITION DESCRIPTION – UNITED WAY OF KNOX COUNTY OHIO, INC.
Job Title: Administrative Associate
Position Reports To: Office Manager
Status: Non-Exempt
Summary: This position is responsible for aiding and supporting United Way’s initiatives, as well as bolstering United Way’s office management and fundraising activities.
Essential Functions:
- Perform general day-to-day office operation duties including mail processing
- Assess needs of callers and in-office visitors and direct them to community agencies, supports and programs
- Recruit, enroll and work to retain children birth to age five for the Imagination Library book program
- Educate and reinforce the importance of early learning, financial stability, and healthy living to the community at large by assisting in developing and offering learning/volunteer opportunities throughout the county
- Track and record volunteer hours and volunteer opportunities
- Design newsletters for United Way Board Members working directly with Executive Director who will provide content
- Be proficient in Donation Tracker Software for reports and data entry
- Represent United Way at various community meetings as assigned
- Be proficient in Program Application Software
- Assist with coordination of Women United activities and events
- Co-Coordinate Free Tax Preparation Assistance program with Office Manager
- Complete Tax Preparation Assistance program (VITA) training certification and meet with tax program clients to assist program participants in completing their taxes
- Schedule appointments and field tax inquiries during Tax Season
- Assist with Campaign activities providing support for mailings, event signage and other duties as needed
- Organize weekly trash/recycling, organize garage after events
- Assist Program Director with Poverty Simulations, providing support recruiting volunteers and day of activities
- Provide backup assistance to the Office Manager for essential duties including bank deposits
- Perform other duties as assigned
Competency Requirements:
- Able to prioritize and manage time and tasks to meet deadlines in a fast-paced environment
- Possess good planning, organizational and time management skills
- Possess strong computer skills including Microsoft Office and Excel with the ability to learn and use new software and systems as required (Constant Contact and Canva)
- Possess knowledge of community resources, programs, and supports
- Must be a quick, self-starter, with the ability to look ahead and take charge of situations
- Able to work effectively with people with diverse educational and cultural backgrounds
- Provide quality customer service while always maintaining a professional demeanor
- Exhibit excellent verbal, written and interpersonal communication skills
- Able to respond to a crisis in a calm and collected manner
- Be a team player
- A strong sense of and respect for confidentiality involving both clients and fellow employees
- Maintain a professional appearance
- Embracement of United Way’s Core Values and Code of Ethics
Education and Experience Requirements:
- Two to three years of demonstrated experience in an office setting
- Motivation to work with volunteers and/or volunteer engagement efforts
- Event coordination experience
- Social media and marketing experience
Work Conditions:
- 30 hours per week average, may involve evenings or weekends based on needs of the organization (Monday through Thursday)
- Flexibility is required as needs may change
Physical Factors:
- Ability to legally operate a motor vehicle
- Must provide own transportation
- Ability to lift 50 lbs. and move event supplies as needed (tables, tents, storage totes, etc.)
Wages and Benefits
- $20.00 an hour
- 401k
- Health Reimbursement Assistance
Send a cover letter and resume to:
Kelly Brenneman kelly@uwayknox.org
Mailing address:
United Way of Knox County
Attn: Kelly Brenneman
305 East High Street
Mount Vernon, Ohio 43050
Applications will be accepted until Friday, December 16, 2022 at 4:00 P.M.